1. Agree to self-manage
Owners decide at a general meeting. If you have a strata manager, end their agreement in line with its notice period.
2. Set up the committee
- Chairperson runs meetings and signs certificates
- Secretary handles notices, minutes and records
- Treasurer looks after the budget, levies and bank account
3. Bank account and funds
Open an account in the scheme's name. Most states require an administrative fund and a capital works, sinking or reserve fund. Keep every transaction recorded.
4. Budget and levies
Set the annual budget at the AGM, divide levies by unit entitlement, issue notices and follow up arrears in line with your state law.
5. Meetings
Hold an AGM every year with the notice period your state requires, record votes and keep minutes.
6. Records, insurance and compliance
- Keep the strata roll up to date
- Renew building insurance and keep valuations current
- Track fire safety, lifts, pools and other statutory checks
- Respond to certificate requests from buyers on time
7. Use software to do the admin
Flatflo AI handles levies, notices, meetings, maintenance, records and reconciliation so the committee only makes decisions.