Software for Strata Management Companies
Run every Owners Corporation in your portfolio from one place. Owner portals, maintenance, compliance and Flatflo AI help professional and boutique firms grow without adding admin staff.
Your whole portfolio on one screen
Every building, owner, repair and deadline in one system, with each staff member seeing only the buildings they look after.
Grow your portfolio without growing your admin
Flatflo handles the repeat work across every building so your team can focus on clients.
Portfolio dashboard
See arrears, open repairs, upcoming AGMs and expiring insurance across every building, then drill into the one that needs attention.
- Building-by-building status
- Arrears and overdue work highlighted
- Staff access by building
Notices in bulk
Issue levies notices, AGM papers and updates for a building or the whole portfolio, by email or post.
- Templates per notice type
- Email and printed post
- Delivery log per owner
Maintenance routing
Requests are sorted by trade and urgency, sent to your preferred contractors and tracked through quote, approval and invoice.
- Contractor quote links
- Approval limits per building
- Insurance and licence checks
{Meeting}s and voting
Prepare agendas, run online or hybrid AGMs, collect votes and proxies and draft the minutes.
- Online and postal voting
- Proxy tracking
- Minutes drafted for review
Owner self-service
Owners check balances, download documents and lodge requests themselves, cutting calls to your office.
- Owner and committee portals
- Repair progress updates
- Document library per building
More buildings. Same team. Less admin.
Professional tools for professional and boutique firms.
Reporting your clients can trust
Clear, consistent reports for every committee in your portfolio.
Committee reports
Financial summaries, arrears and work in progress for each building, ready for committee AGMs.
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Reconciliation per building
Each building's bank account is reconciled against its own cashbook, with unmatched items flagged.
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Compliance and insurance tracking
Renewals, safety checks and certificates tracked for every building, with reminders before they're due.
Learn moreSound familiar?
- Juggling many buildings across different systems
- Levies arrears hard to see across the portfolio
- Contractor quotes, approvals and invoices by email
- Compliance and insurance deadlines for every building
- Owners calling the office for balances and updates
With Flatflo
- One system for the whole portfolio
- Arrears visible across every building
- Quotes, approvals and invoices in one flow
- Deadline reminders for every building
- Owners serve themselves in the portal
AI helpers that do the legwork
They prepare the work. People approve what matters.
Finance helper
Reads invoices and matches payments per building
Asks first: Before payments are approved
{Meeting} helper
Drafts notices, agendas and minutes
Asks first: Before anything is sent
Building care helper
Routes repairs to the right contractor
Asks first: Before quotes are accepted
Owner helper
Answers routine owner questions
Asks first: Escalates to your team
How management firms use Flatflo
Illustrative examples, not customer stories.
Bringing a new building on board
Import owners, balances and documents from your existing exports, building by building, with our team helping.
Getting through AGM season
Notices, voting and draft minutes for every building, without the paperwork pile-up.
Fewer calls to the office
Owners find balances, documents and repair updates in their portal instead of phoning your team.
Pricing for your portfolio
Pricing for management firms depends on the buildings and lots you manage. Tell us about your portfolio and we'll send a tailored quote.
Questions
Let's talk about your portfolio
Tell us how many buildings you manage and we'll tailor a quote.