Financial tools that keep your HOA on budget
Send dues notices, collect payments into the building's own account, keep separate funds and prove the books match the bank — without being an accountant.
Dues & notices
- Budgets split by unit entitlement
- Recurring and one-off dues notices
- Notices by email or printed post
- Automatic reminders before and after the due date
Dues notices that send themselves
Set the budget once and Flatflo prepares each owner's notice by entitlement, on the schedule you choose.
Gentle, automatic reminders
Owners get a friendly reminder before the due date and follow-ups after it, so volunteers don't have to chase anyone.
Arrears follow-up in stages
Overdue amounts move through clear stages with the right letter at each step, and interest is applied the way your rules allow.
Pay online, straight to the building
Owners pay by card or bank transfer. Payments go directly into the building's own account — Flatflo never holds building money.
Autopay for owners who want it
Owners can switch on autopay so they never miss a due date. They can turn it off any time.
Email or printed post
Notices go by email for free, or as printed letters for owners who prefer post, with the price shown before sending.
Separate funds, kept separate
Admin, maintenance and special funds each have their own balance, so you always know what's available for what.
A cashbook anyone can follow
Every receipt and payment is recorded in plain language. Your accountant can use the exports at year end.
Bank statements matched for you
Upload your statement and Flatflo matches each line to the cashbook, including one payment that covers several notices.
Proof that the books balance
A reconciliation can only be finalised when the difference is zero, and once finalised its lines are locked.
AI reads your invoices
Upload or forward a supplier invoice and Flatflo pulls out the supplier, amount and due date for you to check.
Spending limits you set
Small invoices can be approved by one person; bigger ones need committee sign-off before anything is paid.
Budgets by entitlement
Build the yearly budget per fund and Flatflo works out each owner's share from their unit entitlement.
Reports ready for the annual meeting
Fund balances, budget vs actual, arrears and owner statements are ready whenever the committee needs them.
Export to PDF or spreadsheet
Download any report to share with owners, your accountant or auditor.
Owner ledgers that always agree
Each owner's balance comes from the same records as the cashbook, so the numbers never drift apart.
Owner money stays in the building's own account
Payments are made directly to each building's own account. Flatflo takes only a small platform fee shown up front, and bank transfer is always free for owners.
Rather not do the books? Add Admin Assistance
Our team can take care of the routine bookkeeping while your committee stays in charge of every payment.
Dues notices prepared for you
We prepare and send notices on schedule so nothing is late.
Invoices processed
Supplier invoices are entered and queued for your committee to approve.
Help balancing the bank
We help match the bank statement and flag anything that needs a decision.
Consistency when the committee changes
Records and routines carry on smoothly when volunteers come and go.
You stay in control
The committee approves every payment, and Flatflo never holds building money.
Explore financial in detail
Frequently asked questions
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