Software for Self-Managed Owners Associations
Your committee keeps control and saves the management fee. Flatflo handles the routine work: service charges, reminders, repairs, records and General Assembly paperwork.
One place for everything your committee does
Stop stitching together spreadsheets, a shared inbox and a folder of PDFs. Flatflo brings service charges, the books, repairs, General Assemblys, records and owner updates together so whoever is on the committee this year can pick it up.
Give your volunteers their evenings back
The routine jobs that eat up committee time run in the background. You stay in charge of the decisions.
Service charges collected online
Owners get a clear notice and can pay by card or bank transfer. Payments land in your building's own account and are recorded against the right unit automatically.
- Notices issued on schedule
- Receipts sent to owners
- Friendly reminders before and after due dates
Always know your fund balances
See the admin, maintenance and special fund balances at a glance, with every receipt and payment behind them.
- Live cashbook per fund
- Spending approvals recorded
- Exports your accountant can use
Autopay for owners who want it
Owners can choose to pay each notice automatically, so fewer payments are late and fewer reminders need sending.
- Owner opts in and can stop any time
- Clear record of every charge
- Fewer arrears to chase
Notices by email or post
Send updates, General Assembly papers and notices to every owner at once. Owners who need paper get it posted, with postage charged to the building.
- Email and printed post from one screen
- Delivery log for every notice
- Templates for common notices
An owner portal that answers questions
Owners see their balance, notices, documents and repair updates themselves, so the committee gets fewer calls and emails.
- Balances and receipts
- Lodge and track repair requests
- Building documents in one place
Self-managed doesn't have to mean self-stressed.
Keep control and keep the management fee, without the late nights.
Clear reports, no accounting degree needed
Plain-English reports that a volunteer treasurer can explain at the General Assembly.
Reports for every General Assembly
Income and spending, fund balances, arrears and budget versus actual, ready to share with owners.
Learn more
Bank reconciliation
Import your bank statement and Flatflo matches it to the cashbook, flagging anything that doesn't line up.
Learn more
Spending approvals
Set who can approve what. Quotes and invoices above your limit go to the committee for a recorded decision.
Learn moreSound familiar?
- Volunteers juggling spreadsheets and email
- Missed deadlines and insurance renewals
- Chasing late service charges by hand
- Records scattered across personal inboxes
- Unclear who can approve spending
- Taking over the admin from an outgoing manager
With Flatflo
- Everything in one shared place, not personal inboxes
- Reminders before deadlines and renewals
- Service charges reminders sent automatically
- Records that carry over when the committee changes
- Approval limits that everyone can see
- A setup checklist for taking over from a manager
AI helpers that do the legwork
They prepare the work. People approve what matters.
Finance helper
Reads invoices and matches bank payments
Asks first: Before any payment is approved
{Meeting} helper
Drafts agendas, notices and minutes
Asks first: Before anything is sent to owners
Building care helper
Sorts repair requests and finds contractors
Asks first: Before a quote is accepted
Owner helper
Answers common owner questions
Asks first: Hands anything unusual to the committee
How buildings like yours use Flatflo
Illustrative examples, not customer stories.
A small block with one busy treasurer
Notices go out on time, payments are matched automatically and the treasurer only steps in for exceptions.
A mid-size building with a repair to sort
An owner reports a fault, quotes are collected, the committee approves in the app and owners see progress.
A committee taking over from a manager
The setup checklist guides you through records, owners and opening balances so nothing is lost in the handover.
The right plan
One plan priced per unit, everything included. Add Admin Assistance if you'd like our team to help with the bookkeeping.
Questions
Ready to make building admin easier?
30 days free, no card needed.