Keep every owner in the loop, without the inbox overload
One place for notices, announcements, printed post, WhatsApp help and General Assemblys — so owners get answers and volunteers get their evenings back.
Owner portal
- Owners see their own balance
- Notices and documents in one place
- Pay online and lodge requests
- Works on phone and computer
A portal owners actually use
Owners log in to check their balance, read notices, download documents and pay — without emailing a volunteer.
Notices to everyone in one click
Write once and send to every owner, with delivery recorded for each one.
Email or post, the owner chooses
Each owner sets how they want to receive notices, and Flatflo follows it automatically.
Printed post without the post office
Send any PDF as a printed letter from the mail room. No printing, envelopes or stamps.
See the postage price first
Every letter shows its price before you confirm, and the cost is charged to the building with a full record.
Owners get answers on WhatsApp
Flatflo AI answers common questions using your building's own documents and rules.
Report a repair with a photo
Owners describe the problem and attach photos; Flatflo AI checks the details and confirms before lodging it.
General Assembly notices on time
Notice periods follow your local rules so the General Assembly is valid from the start.
Vote online, by post or both
Owners vote the way that suits them, and results are counted for you.
Proxies without the paperwork
Proxy forms are collected and checked so you know who can vote for whom.
Committee ballots between meetings
Make quick decisions by ballot, with every vote recorded by name.
Agendas drafted for you
Flatflo AI suggests the agenda from open matters and your local requirements.
Minutes in minutes
Get draft minutes to review and approve, instead of typing them up afterwards.
Announcements that reach everyone
Share building news — works, outages, events — with every owner at once.
A full communication history
Every notice, letter and message stays with the building, not in someone's personal inbox.
Flatflo AI on WhatsApp
Owners can ask questions and report repairs on WhatsApp. Flatflo AI knows the building, confirms before it lodges anything, and records every conversation.
Explore communication in detail
Frequently asked questions
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